Earned federal funds that agencies deposit into Appropriation 70000 in amounts above the level identified in the General Appropriations Act (GAA) are appropriated, subject to certain conditions and deadlines.
See Appropriation Authority for Earned Federal Fund Collections Above the Annual Level in Earned Federal Funds and Indirect Cost Reimbursements to the General Revenue Fund (APS 023)(FPP A.017) for conditions and deadlines.
Contact your agency’s appropriation control officer with questions.
[posted 07/10/26]
Institutions of higher education must report certain information about jobs and reappointments at the beginning of each fiscal year. Submit reappointment information via electronic file transfer (EFT) by:
The HRIS September maintenance deadline is Oct. 7. See HRIS Higher Education Reporting Procedures for Reappointments (FPP M.003) for reappointment details and instructions.
[posted 07/10/26]
Agencies must enter fiscal 2027 appropriation budgets in USAS and submit all required documentation by July 31.
Budget entry and documentation submission must be complete before appropriation control officers can approve a budget setup.
See Establishing Appropriations by Method of Finance, Rider, Capital Budget and Transfer Schedules (FPP A.020) for more information including schedules, instructions, definitions and samples.
[posted 07/10/26]
General revenue (GR) reimbursement deadlines for statewide allocated costs for agencies listed in Fiscal 2025 Agency Statewide Cost Allocation Plan by Method of Finance are:
See General Revenue Reimbursement for Statewide Allocated Costs (FPP A.022) for instructions, contacts and forms.
[posted 07/10/26]
See the 2026 Master Schedule of Year-End Close Events, which includes:
[posted 07/03/26]
The fiscal 2026 USAS annual cash-basis close occurs on Aug. 31. Instructions, including deadlines for submitting documents, are in USAS Annual Close Process (FPP Q.004).
See Scheduling Critical Payments at Fiscal Year-End for more information by appropriation year, including deadlines.
Agencies using CAPPS Financials must also follow CAPPS Financials Year-End Processing Instructions (FPP T.001).
[posted 07/03/26]
CAPPS Central agencies must follow CAPPS HR/Payroll Fiscal Year-End Processing Instructions (FPP T.003) to prepare for the fiscal year-end process.
The system will be unavailable from 5 p.m. Aug. 28 until normal activities resume at 8 a.m. Sept. 1.
[posted 07/03/26]
The last SPA processing cycle before the fiscal year-end close runs Aug. 31. SPA will be available Sept. 2 to accept both fiscal 2026 and fiscal 2027 transactions.
See SPA Fiscal Year-End Close Process (FPP N.008) for more information.
[posted 07/03/26]
SPRS agencies must process transactions in the prescribed order for the rollover to fiscal 2026. See SPRS Fiscal Year-End Processing Instructions (FPP O.002) for complete information.
[posted 07/03/26]
An accounting policy meeting will be held July 22, 10 a.m.–noon. Topics will include:
Attend the presentation in person or online (via webinar). See the Accounting Policy Meetings page for more information.
Note: For the webinar, use the Google Chrome browser to avoid Webex compatibility issues.
[posted 07/03/26]
A CAPPS HR/Payroll user group meeting will be held July 28, 9–10:30 a.m.
A CAPPS Financials user group meeting will be held July 30, 9–10:30 a.m.
See CAPPS HR/Payroll User Group Meetings or CAPPS Financials User Group Meetings for more information.
[posted 07/03/26]
All general revenue consolidated (GCA) and full reporting agencies (FRA) must complete and submit every Governmental Accounting Standards Board (GASB) questionnaire by Aug. 15. The GASB Questionnaires page on the AFR website provides:
There is a new questionnaire for GASB 104, Capital Assets Held for Sale. Contact your agency’s financial reporting analyst with questions about any GASB questionnaire.
[posted 06/26/26]
The Comptroller’s office will be closed for business on July 3. Warrants from the July 2 and July 3 processing cycles will be available July 6.
See Payment Distribution for warrant pickup requirements.
[posted 06/26/26]
To ensure correct fiscal year-end USAS balances for imprest, petty cash and travel advance accounts, agencies must certify that USAS balances and agency computed balances (cash plus outstanding reimbursements) agree. Only cash accounts with funds from the state treasury are subject to this requirement.
Certification is due July 6. All corrections must be entered in USAS by July 17.
See USAS Balances for Imprest, Petty Cash and Travel Advance Accounts (FPP A.045) for more information, including the updated Petty Cash Certification web application.
[posted 06/26/26]
